Prompt library
Extract action items from a transcript
The source-quote column makes every row verifiable in seconds, which is what lets a team adopt AI-extracted actions without re-listening. Separating firm from soft commitments preserves the real social texture of meetings instead of flattening maybes into assignments people never accepted.
Last reviewed July 17, 2026
The prompt
Extract every action item from the transcript below.
{{transcript}}
Output a table:
| # | Action (imperative phrasing) | Owner | Deadline | Source quote | Confidence |
Rules:
1. Owner and deadline come only from the words spoken. Nothing stated: write "unassigned" or "none stated". Never guess.
2. Source quote: the exact line that creates the item, so anyone can verify in one search.
3. Confidence: firm commitment ("I will send it Friday") vs soft ("someone should look at that"). Both are captured; soft ones are labeled.
4. Merge duplicates, keeping the strongest phrasing and every mentioned owner.
5. After the table: items that sound like actions but are actually decisions or opinions, listed separately so they are not lost or falsely tasked.
End with the count: N firm items, M soft items.Run in idaptOpens a new chat with the prompt prefilled. Nothing sends until you press send.
Fill in the variables
| Variable | What it is | Example |
|---|---|---|
| {{transcript}} | Meeting transcript or detailed notes | Sam: I will get the pricing draft to legal by Thursday. Ana: Someone should double-check the enterprise numbers before it goes out. Sam: Good point. Lee: I can take the enterprise check if Ana shares the sheet. Ana: Will do after this call. Lee: Then let us review together Friday morning. |