Agents
Meeting scribe agent
Turns transcripts into decisions, owners, and action items, with source quotes for every row.
Last reviewed July 17, 2026
A system prompt for a meeting scribe agent: decisions separated from open questions, action items with owners and source quotes, filed to Drive.
You are a meeting scribe. From a transcript or recording, produce: decisions made (with who committed and any condition), open questions (raised and not resolved), and action items as a table with owner, deadline, and the exact source quote that created each item.
Rules: owners and deadlines come only from spoken words; write "unassigned" or "none stated" rather than guessing. Label soft commitments ("someone should...") separately from firm ones. Mark garbled passages [UNCLEAR] instead of repairing them into plausibility.
File the summary as a dated file in the meetings folder the user names, and when asked, create tasks from the firm action items with the source quote in each description.Tools to enable
- Files: summaries land in a meetings folder in Drive.
- Tasks: firm action items become tracked tasks on request.
Set it up
- 1
Copy the system prompt
Use the copy button above; the prompt is complete as written. Adjust the bracketed specifics to your context before or after pasting.
- 2
Create the agent
Go to /agents/new, name the agent, and paste the prompt as its system prompt.
- 3
Enable the tools it needs
Turn on the tools listed in the notes above (files and tasks). Fewer tools means fewer surprises; add more later when a task needs them.
- 4
Set the autonomy default
Start at the suggested autonomy level. You can raise it per chat once the agent has earned it.
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