Sharing and access control
Found this helpful? Share it:
Found this helpful? Share it:
Share a file or folder with a link. Anyone you send a share link to gets view-only access.
Right-click the file, folder, or chat you want to share
Choose Share
For a file or folder, pick Anyone with the link under General access
The link is copied to your clipboard. Send it to anyone
Copying a link on a restricted item switches it to link sharing for you, so the link works right away.
A share link only ever grants view access. People who open your link can read the content but can never edit, rename, or delete it. Editing is reserved for members of the workspace the item lives in.
Restricted: only you and the members of the workspace it lives in can open it. This is the default.
Anyone with the link: anyone who has the link can view it. Links are not listed anywhere public and search engines are told not to index them.
Sharing or unsharing needs admin access to the workspace the item lives in. A viewer or editor can open what has been shared but cannot change how it is shared.
When you add someone as a workspace member, they get access to everything in that workspace at once, with no per-file sharing needed. Their access follows their role: viewers can browse, editors can create and change, and admins can manage members and sharing. See Workspace members.
Sharing a folder shares everything inside it at the same level, so you can organize shared content into a folder instead of sharing files one by one. Unsharing a folder takes effect immediately for everything inside it.
Open Shared with me in your Drive to see the files and folders other people have given you access to, all in one place.
Related articles
Workspaces
Organize your agents, files, and chats in workspaces, and switch between them as you work.
Members and roles
Invite teammates to your workspace and control access with four roles.
Your data and privacy
What idapt stores, who can see it, how AI providers handle it, and the controls that keep you in charge.
Up next
Your inbox, delivery channels, quiet hours, and how agents and the API notify you.
Was this helpful?