Track and collaborate
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Once work is on the board, Tasks helps you follow it: group and sort the board, search across lists, talk things through in comments, and pull an agent in when you want a hand 📊
The board groups tasks by status, one column per status. It shows root tasks only, so sub-tasks stay on their parent rather than cluttering the columns.
Groups for finished statuses, such as Done, Cancelled, and Duplicate, start collapsed. Empty groups are hidden, except Todo, which always shows so there is somewhere to drop new work.
The bar above the board gives you three controls:
Search: type to narrow the board to matching tasks.
Priority: a multi-select to show only the priorities you pick.
Sort: order by board order, priority, task number, created date, or updated date, ascending or descending.
To search across every list at once instead of filtering one board, use the command palette described below.
Every task has an Estimate field in its detail panel. Type a duration the way you say it:
2h or 1.5h for hours.
90m for minutes.
1h30 for both.
A bare number means hours, so 2 is two hours.
The field shows what it understood as you type, so you can correct a mistyped value before you save. Preset buttons cover the common durations, and the ⓘ button explains what the number means.
You can also set an estimate without opening the task: right-click a row, or use its three-dot menu, and pick Estimate. The presets are right there, and Custom… opens the same field for anything else.
Estimates show as a small pill on each row and card, and the board totals them above the list. When only some tasks carry an estimate, the total says so, such as 27h · 12/30 estimated, so a partial total never reads as a complete one.
A task with estimated sub-tasks shows their total instead of its own number, so the same work is never counted twice. Estimate the sub-tasks and the parent follows.
The view menu has an Estimate sort and a filter for Not estimated, which is the quickest way to find the gaps before you trust a total. Select several tasks to set or clear their estimates together.
Changing an estimate is normal: adjust it whenever you learn something. Each change is recorded in the activity timeline, so the first estimate you set stays visible in the task's history.
Press Cmd+Kanywhere in idapt to
open the command palette, which searches tasks alongside your chats,
files, and more. Type a task id like OR-123 or any words
from a title. See Search and shortcuts.
Every task has a comment thread. Comments are written in markdown with a live preview, so links, lists, and code format the way you expect. Type @ or [ to mention a person, a task, a file, or another resource from a picker.
Submit a comment with the Comment button or Cmd+Enter. Hover your own comment and open its three-dot menu to edit or delete it. Posting comments needs the editor role or higher.
Typing a bare task id like OR-124 in a comment does not
turn into a link on its own. To link a task, use the @ or [ mention picker and choose it.
Each task keeps an activity timeline that interleaves comments with every change: status moves, assignee updates, date edits, and links. It is the full history of the task in one place.
Open a task and click Ask an agent to start a new chat with the task already mentioned in the composer. The agent can read the task and act on it like any other resource you mention.
Tasks and chats stay decoupled. Asking an agent opens an ordinary conversation and nothing is tied back to the task, so there is no run, cost, or budget linkage on the task itself. See Agents.
With a task open, single keys move you around and open its editors. Press ?to see this list in the app.
Key | Action |
|---|---|
| J | Next task |
| K | Previous task |
| S | Set status |
| P | Set priority |
| A | Assignees |
| L | Labels |
| D | Due date |
| C | Comment |
| E | Edit description |
Jand Kjump between tasks without leaving the detail view, so you can triage a list quickly.
Related articles
What are Tasks?
Track work in Tasks Lists, with statuses, priorities, assignees, and clean KEY-123 ids like OR-123.
Organize related work
Break a task into sub-tasks, mark one blocked by another, and point duplicates at a single source of truth.
Agents
Create AI personas with custom instructions, their own memory, and their own default model.
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